DATA PROTECTION

First published: 25 August 2018 

- updated: 01 October 2023 - 

Thank you for your interest in our society. The Executive Board of Literarische Gesellschaft Gräfelfing (die LITERARISCHE.de) attaches great importance to data protection. As an exception to this, the Internet pages named in section 2 contain critical parts from the point of view of data protection. These may be links to social networks, search engines or other. However, you can also use our website without providing any personal data (also referred to as such data or this data).

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However, if you use special services of our company via our website, it may be necessary to process this data. If the processing of such data is necessary and there is no legal basis for such processing, we generally obtain your consent as the data subject by automated means. Our processing of personal data always complies with the General Data Protection Regulation and in accordance with the data protection regulations applicable to the Literary Society. This includes, for example, your name, address, e-mail address or telephone number and all other data subjects.

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By means of this privacy policy, our company informs you about the type, scope and purpose of the personal data collected, used and processed by us. Furthermore, data subjects are informed of their rights by means of this privacy policy. As the controller, the Literarische Gesellschaft has implemented numerous technical and organizational measures to ensure the most complete protection of personal data processed through this website. Nevertheless, Internet-based data transmissions may in principle have security gaps, so absolute protection cannot be guaranteed. For this reason, every data subject is free to transmit personal data to us by alternative means, for example by telephone.
 

1. Definitions

The data protection declaration of the Literarische Gesellschaft is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). Our privacy policy should be easy to read and understand for the public as well as for our members and business partners. To ensure this, we would like to explain the terms used in advance. We use the following terms, among others

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a) Personal data
Personal data is all information that relates to an identifiable or identified natural person (hereinafter referred to as the data subject or data subject). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, mental, genetic, psychological, economic or social identity of that natural person.
 

b) Data subject
The data subject of all genders (meaning data subject) is any user, registrant or otherwise identified or identifiable natural or other person. This with regard to the fact that we ("controller", see letter g) below) process your personal data or the data of others - see the following letter c).
 

c) Processing
Processing means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

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d) Restriction of processing
Restriction of processing is the marking of stored personal data with the aim of limiting its future processing.

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e) Profiling

Profiling is any type of automated processing of personal data which consists in using these data to evaluate certain personal aspects relating to a natural person, in particular aspects relating to work performance, economic situation, health, personal preferences , analyze or predict the interests, reliability, behavior, location or movements of that natural person.
 

f) Pseudonymizarziom
Pseudonymization is the processing of personal data in such a way that the personal data can no longer be assigned to a specific data subject without the use of additional information, provided that this additional information is kept separately and is subject to technical and organizational measures that ensure that the personal data not be assigned to an identified or identifiable natural person.

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g) Controller or controller responsible for the processing
We have this role as a natural or (partly) legal person or other body which alone or jointly with others determines the purposes and means of the processing of personal data. Where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.
 

h) Processor
A processor is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller. This also includes STRATO as our web provider.
 

i) Recipient
Recipient is a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients.

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j) third party
A third party is a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorized to process personal data.
 

k) Consent
Consent is any freely given, specific, informed and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.
 

2 Our name and address
We as the controller within the meaning of the General Data Protection Regulation or other data protection laws applicable in the Member States of the European Union and other provisions of a data protection nature is the:

 

Literarische Gesellschaft Gräfelfing
(also referred to as LITERARSICHE.de)

Dr. Klaus STADLER
Tassilostrasse 5

82166 Gräfelfing
E-mail: info@literarische.de
Websites: www.literarische.de or www.literarische-gesellschaft-graefelfing.de

3. collection of general data and information

a) General information 

We collect a series of general data and information each time the website is accessed by a data subject of any gender or an automated system. This general data and information is stored in the regular and log files of the companies of WIX.com as the website provider and STRATO.de as the hoster. WIX in particular also stores the data outside the EU, partly because its headquarters are in Israel. The following can be recorded: (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system accesses our website (so-called referrer), (4) the sub-websites which are accessed via an accessing system on our website, (5) the date and time of access to the website, (6) an internet protocol address (IP address), (7) the internet service provider of the accessing system and (8) other similar data and information used for security purposes in the event of attacks on our information technology systems.

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b) Use 

When using these general data and information, the Literarische Gesellschaft does not draw any conclusions about the data subject. Rather, this information is needed to (1) deliver the content of our website correctly, (2) optimize the content of our website as well as its advertisement, (3) ensure the long-term viability of our information technology systems and website technology, and (4) provide law enforcement authorities with the information necessary for criminal prosecution in case of a cyber-attack. Therefore, the Literarische Gesellschaft analyzes anonymously collected data and information statistically, with the aim of increasing the data protection and data security of our enterprise, and to ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from all personal data provided by a data subject.

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c) Analyses 

 This website uses the statistics and analysis functions of Google. Their names are Analytics, Search Console with sub-programs and others. Cookies are used for this purpose. The information generated in this way is usually transferred to the USA and stored there. However, if IP anonymization is activated on this website, your IP address will be shortened by Google beforehand within member states of the European Union or in other signatory states to the EEA Agreement. Google will use this information on behalf of the operator of this website for the purpose of evaluating your use of the website, compiling reports on your use of the website and providing other services relating to website activity and internet usage to the website operator. 

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Die so von Ihrem Browser übermittelte IP-Adresse wird nicht mit anderen Daten von Google zusammengeführt. Sie können die Speicherung der Cookies durch eine entsprechende Einstellung Ihrer Browser-Software verhindern, Ihnen stehen aber etwaig nicht sämtliche Fähigkeiten dieser Website zur Verfügung. Google stellt auf seinen Webseiten hierzu weitere Informationen zur Verfügung. Die Speicherung von Google-Analytics-Cookies erfolgt auf Grundlage von Artikel 6 Absatz 1 der DSGVO. Wir haben ein berechtigtes Interesse diesen Analysen des Nutzerverhaltens insbesondere für die Verbesserung und Aktualisierung unseres Informationsangebotes. Auf dieser Webseite ist die sogenannte IP-Anonymisierung aktiviert.

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c) Fonts 

We use standardized fonts on this website. We use a font library for this service. This ensures the legible and structured presentation of fonts and content (accessibility). This also opens up the possibility of automated (screen reader) reading for the visually impaired of all genders. When you access our website, these font types (web fonts) are usually loaded from a server of the US companies Google or Adobe. In particular, the IP address of the caller of all genders can be transmitted primarily to these two providers. The legal basis for this data processing is Article 6(1)(f) of the GDPR (legitimate interests of the controller).

 

4 Registration on our website

LITERARISCHE.de does not currently offer the option of registering on the website. A permanent use of your personal data in the form of structured databases therefore does not take place on our website.

 

a) Current storage

We only collect your name and its components, your e-mail address and other information you provide to us, in particular for the purpose of responding to your contact inquiries or your reservation for our event. This data is stored in the form of emails in a non-structured form in the area of our website.

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b) Further storage

In the future and also for the further development of our system, the following applies 

You can register on our website by providing your personal data. The structure (attributes) of this data transmitted to us can be seen from the respective input mask. We use the personal data you enter only for our internal use and for our own purposes. In the event of an expansion of our offer (e.g. postal dispatch of event tickets), we pass on your data to one or more so-called processors (e.g. DHL as a parcel service provider). ER also uses your personal data exclusively for internal purposes.
 

By registering on our website of the controller, the IP address assigned by the Internet service provider (ISP) of the data subject, the date and time of registration are also stored. This data is stored against the background that this is the only way to prevent misuse of our services and, if necessary, to make it possible to investigate criminal offenses that have been committed. In this respect, the storage of this data is necessary to safeguard the controller. This data is not passed on to third parties unless there is a legal obligation to pass it on or the passing on serves the purpose of criminal prosecution.

The registration of the data subject with voluntary provision of personal data serves the controller to offer the data subject content or services which, due to the nature of the matter, can only be offered to registered users. All registered users of all GEnder are free to change the personal data provided during registration at any time or to have it completely deleted from the controller's database.
 

The controller shall provide any data subject at any time upon request with information about what personal data is stored about the data subject. Furthermore, the controller shall rectify or erase personal data at the request or indication of the data subject, insofar as this does not conflict with any statutory retention obligations. All members of the controller's Executive Board are available to the data subject as contact persons in this context.

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5 Routine erasure and blocking of personal data
The controller shall process and store the personal data of the data subject only for the period necessary to achieve the purpose of storage, or as far as this is granted by the European legislator or other legislators in laws or regulations to which the controller is subject to.

If the storage purpose no longer applies or if a storage period prescribed by the European legislator or another competent legislator expires, the personal data will be routinely blocked or erased in accordance with the statutory provisions.

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6 Your rights as a data subject
They are set out in the following letters. 

a) Right to confirmation
Each data subject shall have the right granted by the European legislator to obtain from the controller the confirmation as to whether or not personal data concerning him or her are being processed. If you wish to exercise this right, please contact a member of the board of LITERARISCHEN.de at any time.

As a data subject affected by the processing of personal data, you have the right granted by the European legislator to obtain from the controller free information about the personal data stored about you and a copy of this information at any time. In this context, you also have the right to access the following information.

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b) Right to information
As a data subject affected by the processing of personal data, you have the right granted by the European legislator to obtain from the controller free information about the personal data stored about you and a copy of this information at any time. In this context, you also have the right to access the following information:

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the purposes of the processing

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the categories of personal data being processed

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the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organizations

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where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period

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the existence of the right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning the data subject or to object to such processing

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the existence of the right to lodge a complaint with a supervisory authority if the personal data are not collected from the data subject:

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All available information about the origin of the data

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The existence of the right to lodge a complaint with a supervisory authority if the personal data are not collected from the data subject: All available information about the origin of the data the existence of automated decision-making, including profiling, referred to in Article 22(1) or (4) GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and envisaged consequences of such processing for the data subject

Furthermore, you as the data subject have the right to obtain information as to whether your personal data has been transferred to a third country or to an international organization. If this is the case, the data subject also has the right to obtain information about the appropriate safeguards in connection with the transfer. If you, as a data subject of any gender, wish to exercise this right to information, please contact a member of the LITERARISCHEN.de board.

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c) Right to rectification
Any person affected by the processing of personal data has the right granted by the European legislator of directives and regulations to demand the immediate correction of incorrect personal data concerning them. Furthermore, the data subject has the right to request the completion of incomplete personal data, including by means of a supplementary declaration, taking into account the purposes of the processing.

d) Right to erasure (right to be forgotten)
Any person affected by the processing of personal data has the right, granted by the European legislator, to obtain from the controller the erasure of personal data concerning him or her without undue delay where one of the following grounds applies and insofar as the processing is not necessary

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The personal data have been collected or otherwise processed for purposes for which they are no longer necessary. The data subject withdraws consent on which the processing is based according to point (a) of Article 6(1) of the GDPR, or point (a) of Article 9(2) of the GDPR, and where there is no other legal ground for the processing.

The data subject objects to the processing pursuant to Article 21(1) GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2) GDPR. The personal data have been processed unlawfully.

The deletion of your personal data is necessary to fulfill a legal obligation under Union law or the law of the Member States to which the controller is subject. The personal data have been collected in relation to the offer of information society services referred to in Article 8(1) GDPR. If one of the aforementioned reasons applies, and a data subject wishes to request the erasure of personal data stored by the Literarische Gesellschaft, he or she may, at any time, contact any member of the Executive Board of the controller. The board member of the Literarische Gesellschaft shall promptly ensure that the erasure request is complied with immediately.

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If the Literary Society has made the personal data public and is obliged to erase the personal data pursuant to Article 17(1) GDPR, the Literary Society shall, taking account of available technology and the cost of implementation, take reasonable steps, including technical measures, to inform other controllers processing the personal data that the data subject has requested erasure by such controllers of any links to, or copy or replication of, those personal data, as far as processing is not required. The board member of the Literary Society will take the necessary steps in individual cases.

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e) Right to restriction of processing
Any person affected by the processing of personal data has the right granted by the European legislator of directives and regulations to require the controller to restrict the processing if one of the following conditions is met:

The accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data.

The processing is unlawful and the data subject opposes the erasure of the personal data and requests the restriction of their use instead.

The controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defense of legal claims.

The data subject has objected to processing pursuant to Article 21(1) GDPR pending the verification whether the legitimate grounds of the controller override those of the data subject.

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If one of the aforementioned conditions is met, and a data subject wishes to request the restriction of the processing of personal data stored by the Literarische Gesellschaft, he or she may at any time contact any member of the Management Board of the controller. The board member of the Literary Society will arrange for the restriction of processing.

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f) Right to data portability
Any person affected by the processing of personal data has the right, granted by the European legislator, to receive the personal data concerning him or her, which he or she has provided to a controller, in a structured, commonly used and machine-readable format. He or she also has the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, as long as the processing is based on consent pursuant to point (a) of Article 6(1) GDPR or point (a) of Article 9(2) GDPR, or on a contract pursuant to point (b) of Article 6(1) GDPR, and the processing is carried out by automated means, as long as the processing is not necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

 

Furthermore, in exercising his or her right to data portability pursuant to Article 20(1) GDPR, the data subject shall have the right to have the personal data transmitted directly from one controller to another, where technically feasible and when doing so does not adversely affect the rights and freedoms of others.

In order to assert the right to data portability, the data subject may at any time contact any member of the board of the Literary Society.

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g) Right to object

Any data subject affected by the processing of personal data has the right granted by the European legislator to object, on grounds relating to his or her particular situation, at any time to processing of personal data concerning him or her which is based on point (e) or (f) of Article 6(1) GDPR. This also applies to profiling based on these provisions.
The Literarische Gesellschaft shall no longer process the personal data in the event of the objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or for the establishment, exercise or defense of legal claims.
If the Literarische Gesellschaft processes personal data for direct marketing purposes, the data subject shall have the right to object at any time to processing of personal data concerning him or her for such marketing. This also applies to profiling insofar as it is associated with such direct advertising. If the data subject objects to the Literarische Gesellschaft to the processing for direct marketing purposes, the Literarische Gesellschaft will no longer process the personal data for these purposes.

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If the Literarische Gesellschaft processes personal data for direct marketing purposes, the data subject shall have the right to object at any time to processing of personal data concerning him or her for such marketing. This also applies to profiling insofar as it is associated with such direct advertising. If the data subject objects to the Literarische Gesellschaft to the processing for direct marketing purposes, the Literarische Gesellschaft will no longer process the personal data for these purposes.

In addition, the data subject has the right, on grounds relating to his or her particular situation, to object to processing of personal data concerning him or her by the Literarische Gesellschaft for scientific or historical research purposes, or for statistical purposes pursuant to Article 89(1) of the GDPR, unless the processing is necessary for the performance of a task carried out for reasons of public interest.

In order to exercise the right to object, the data subject may contact any member of the Executive Board of the Literarische Gesellschaft directly. The data subject is also free, in the context of the use of information society services, and notwithstanding Directive 2002/58/EC, to exercise his or her right to object by automated means using technical specifications.

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h) Automated decisions in individual cases, including profiling
Each data subject shall have the right granted by the European legislator not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her, or similarly significantly affects him or her, if the decision (1) is not necessary for entering into, or performance of, a contract between the data subject and the controller, or (2) is authorized by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard the data subject's rights and freedoms and legitimate interests, or (3) is based on the data subject's explicit consent.

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If the decision (1) is necessary for entering into, or the performance of, a contract between the data subject and a data controller, or (2) it is based on the data subject's explicit consent, the Literarische Gesellschaft shall implement suitable measures to safeguard the data subject's rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express his or her point of view and contest the decision.

If the data subject wishes to exercise the rights concerning automated individual decision-making, he or she may, at any time, contact any member of the Executive Board of the controller.

i) Right to withdraw consent under data protection law
Any person affected by the processing of personal data has the right granted by the European legislator of directives and regulations to withdraw consent to the processing of personal data at any time.

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If the data subject wishes to exercise his or her right to withdraw consent, he or she may contact a member of the Executive Board of the controller at any time.

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7 Legal basis of the processing
Article 6(I)(a) GDPR serves our company as the legal basis for processing operations for which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is party, as is the case, for example, when processing operations are necessary for the supply of goods or to provide any other service or consideration, the processing is based on Article 6(I)(b) GDPR. The same applies to such processing operations that are necessary for the performance of pre-contractual measures, for example in cases of inquiries about our products or services. If our company is subject to a legal obligation which requires the processing of personal data, such as for the fulfillment of tax obligations, the processing is based on Article 6 (I) (c) GDPR. 

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In rare cases, it may be necessary to process personal data in order to protect the vital interests of the data subject or another natural person. This would be the case, for example, if a visitor were injured in our company and their name, age, health insurance details or other vital information would have to be passed on to a doctor, hospital or other third party. The processing would then be based on Article 6(I)(d) GDPR. Finally, processing operations could be based on Article 6(I)(f) GDPR. This legal basis is used for processing operations which are not covered by any of the abovementioned legal grounds, if processing is necessary for the purposes of the legitimate interests pursued by our company or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data. We are permitted to carry out such processing operations in particular because they have been specifically mentioned by the European legislator. In this respect, it took the view that a legitimate interest could be assumed if the data subject is a customer of the controller (Recital 47 Sentence 2 GDPR).

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8. legitimate interests

They relate in particular to the processing pursued by the controller or a third party. If the processing of personal data is based on Article 6(I)(f) GDPR, our legitimate interest is the performance of our activities for the benefit of the information and promotion of our members in accordance with the purpose of LITERARISCHEN.de.

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9 Duration of the processing
It applies to the storage of personal data. The criterion for the duration of the storage of personal data is the respective statutory retention period. After expiry of this period, the corresponding data is routinely deleted, provided that it is no longer required for contract fulfillment or contract initiation.
 

10. legal or contractual provisions

This includes the provision of personal data. We inform you that the provision of personal data is partly required by law (e.g. tax regulations) or may also result from contractual regulations (e.g. information on the contractual partner). Sometimes it may be necessary for a contract to be concluded for a data subject to provide us with personal data that must subsequently be processed by us. For example, the data subject is obliged to provide us with personal data if our company concludes a contract with them. Failure to provide the personal data would mean that the contract with the data subject could not be concluded. Before the data subject provides personal data, the data subject must contact one of our Executive Board members. Our Executive Board member will inform the data subject on a case-by-case basis whether the provision of the personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data and what the consequences would be if the personal data were not provided.
 

11. existence of automated decision-making
As a responsible company, we do not use automated decision-making or profiling.

This Privacy Policy has been generated by the Privacy Policy Generator of the DGD - Your External DPO that was developed in cooperation with German Lawyers from WILDE BEUGER SOLMECKE, Cologne.

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Gräfelfing, 25.05.2018

signed. Dr. Klaus STADLER
1st Chairman